Records Management

Welcome to the Records Management Office!

As the Records Managements Officer for Broome County, the County Clerk is responsible for overseeing the records management process for all County departments. The Records Management Division is responsible for storing and maintaining County records as well as overseeing the proper retention and destruction based on New York State Guidelines.

 


What we do?

We are responsible for scanning and storing thousands of records from all the County departments.

Many of the County Clerk's documents are now available online at www.gobcclerk.com where you can find land records dating back to 1946 and court documents dating back to 1986. For all other records that are stored in our records center, please contact the original department.


 

Where are records stored?

Many of the County's inactive and archived records are housed at the County Records Center on Floral Avenue in Binghamton.

Physical records that are stored in the Records Center remain under the custody of the department that created them. Questions about individual record series should be directed to the department of origin. Please feel free to contact this office for instructions on finding the appropriate department. You can contact Records Management directly at 607-763-4936 or Clerkinfo@BroomeCounty.us.


 

What is the retention and destruction schedule? 

The retention and destruction of documents occurs as per New York State Guidelines. The New York State Archives County Records Management Retention and Disposition Schedule can be found below:

http://www.archives.nysed.gov/common/archives/files/mr_pub_co2.pdf


 

What additional functions does the Records Management Division perform?

Additional Records Management functions include:

  • Scanning all current land and court records to create a permanent copy of these documents for our records as well as allowing these documents to be viewed and printed by the general public.
  • Maintaining the county's inactive records at the Records Center.
  • Scanning county department records to be retained digitally by the original department.
  • Retrieving files for county personnel, abstractors and the general public.
  • Destruction of records that have met their retention requirements
  • Preserving vital historical and archival records.